Summer Term Budgeting and Forecasting

03/30/2018 - 12:00am - Faculty summer teaching paperwork due to the Dean's Office
02/15/2018 - 12:00am - Summer instructor & budget information due to Dean's Office
Last update: 12/12/2018 - 2:05pm

Units' Summer Term instructional expenses are supported by the tuition income from students enrolled in summer classes. If tuition revenue exceeds instructional expenses, units will receive the resulting net revenue, minus a percent held back by the College, as summer dividends. The percent held back is progressive and calculated based on the difference between general fund expenditures and net summer tuition revenue (see the table below, CAS Summer Session Hold Back Formula). Summer dividends may be used at the discretion of the units in a variety of ways; for example, faculty development, recruitment, GTF recruitment, and to offset other unit expenses.

Department Managers and Summer Term Coordinators should understand the general principles of Summer Term expense and income allocation.

During the Summer course planning stage, units have the following resources at their disposal for financial forecasting:

  • The previous year's Summer Term settle-up report from the Dean's Office. This will give you an overview of the student credit hours (SCH) your unit had last year and what the corresponding income and expenses were.
  • The previous year's Summer Break-Even report. This Excel spreadsheet will calculate how many students the unit needs in order to break even, based on an estimated return of $120 per student credit hour. You can enter different instructors and enrollments to see how these affect income. 

After you have entered your Summer Term courses in Banner and Dean's Office staff have uploaded this information into the break-even reports, CAS will update the break-even report for the upcoming year.

CAS Summer Session Hold Back Formula

Tier 1

Tier 2

Tier 3

Tier 4

The difference between general fund  expenditures and summer revenues is less than 1%

The difference between general fund  expenditures and summer revenues is 1.0% to 1.25%

The difference between general fund  expenditures and summer revenues is 1.25% and 1.5%

The difference between general fund  expenditures and summer revenues is greater than 1.5%

20% of the difference is held back.

First 1% difference is held back at 20% and the remainder at 25%.

First 1% difference held back at 20%; between 1%-1.25% at 25% and the remainder at 35%.

First 1% difference held back at 20%, between 1%-1.25% at 25%, between 1.25%-1.5% at 35% and the remainder at 45%.

 

Time/Event: 
Summer Session

Contacts

(541) 346-8196
(541) 346-3285
(541) 346-8605
(541) 346-4441