Pro Tem FTE Increase/Decrease/Separation

Last update: 08/16/2017 - 9:14am

Overview

FTE Increase

Due to increased teaching or research load, a unit will occasionally need to increase an pro tem's FTE after the contract has been issued. In this case, if the salary comes from general funds, the unit should seek approval from the Divisional Dean and then submit a PRF. Attach a copy of documentation from the Divisional Dean approving the increased pro tem budget, if the appointment is on the unit's general operating fund ("OPX").

If a pro tem will be hired for an academic term or a date range for which s/he is not currently contracted, submit a renewal RTO.

FTE Decrease

If the unit needs to decrease FTE for an pro tem due to the pro tem's request or decreased programmatic need, this may be done on a PRF (Payroll Request Form):

  • Job change reason on the PRF is "Appointment Percentage Change."
  • Make sure you use the position number for the correct position, if the employee has more than one position.
  • Note the new FTE in the Appt % field.
  • Attach a copy of the employee's written request for or acknowledgement of the FTE decrease.

Separation

When an pro tem's position is terminated mid-contract, usually due to resignation, the unit needs to submit a PRF:

  • Job change reason is "Job Record Ends."
  • Make sure you use the position number for the correct position, if the employee has more than one position.
  • Attach a copy of the employee's written notice of resignation.

Routing

Unit --> Dean's Office --> Human Resources --> VP/Provost --> Payroll

  • PRFs are due to Human Resources by the 15th of the month prior to the PRF effective date in order to guarantee timely pay. This means that PRFs should reach CAS by the 5th of the month prior to the PRF effective date.

Contacts

(541) 346-8605
(541) 346-4441