This policy provides guidelines and expectations for faculty members applying for external fellowships. It also delineates the types of support that UO and CAS will provide.
The UO encourages its faculty to seek external fellowships. Prestigious fellowships confer recognition upon our faculty and advance the faculty member’s research and creative activity, enhancing the profile of the entire university.
Information for faculty members interested in applying for externally funded fellowships can be found at http://rds.uoregon.edu/content/fellowships-awards or by contacting Lynn Stearney in Research Development Services (stearney@uoregon.edu, 346-8308).
FELLOWSHIP EXPECTATIONS AND COMPENSATION
The terms of external fellowships vary substantially. Many fellowships obligate the recipient to devote full time to scholarship work away from the UO while not providing full salary and benefits. It is important for faculty members to have a clear understanding of a fellowship’s expectations, policies, and financial ramifications before applying for or accepting an award.
Faculty may want to time applications for these fellowships so that they occur during a sabbatical year (i.e., apply the year before your sabbatical eligibility) or during the summer. A fellowship award can then supplement sabbatical or summer salary.
Planning before applying for fellowships
Faculty must consult their department heads and department managers when applying for fellowships, so departments can plan for one or more faculty absences. Approval by the department head must take into account the needs of the department.
ELIGIBILITY FOR SUPPLEMENTAL SUPPORT FROM THE UO
Peer-reviewed fellowships time may be eligible for supplemental support.
Faculty who wish to be eligible for supplementary support for awards must work with the CAS fellowship administrator, Jamie Rivas (jrivas@uoregon.edu), to create an Electronic Proposal Clearance System (E-PCS) record with the UO Sponsored Projects Services (SPS). See the Faculty Checklist at the end of this document for step-by-step instructions. An E-PCS record is required in order to be eligible for supplementary support but does not guarantee it.
SUPPLEMENTAL SUPPORT DURING ACADEMIC YEARS THAT ARE NOT SABBATICAL YEARS
Many fellowships do not provide enough financial support to compensate the loss of pay from the UO. Recipients have two options:
- Take the fellowship funding as summer salary with no impact on duties or salary during the academic year.
- Use the fellowship to support research leave during the academic year.
UO and CAS may provide partial salary and uninterrupted health insurance coverage for the faculty member who uses an eligible fellowship to support research during a non-sabbatical academic year (option 2 above). The UO and CAS may provide partial salary and OPE under the terms described on HR’s website: https://hr.uoregon.edu/hr-operations/faculty-specific-topics/faculty-awards.